FEC RESOURCES INC.
INFORMATION CIRCULAR
(As of May 26, 2021, except as indicated)
SOLICITATION OF PROXIES
This information circular (“Information
Circular”) is furnished in connection with the solicitation of proxies by the management of FEC Resources Inc. (the “Corporation”) for use at
the Annual General Meeting of the Corporation to be held on Wednesday, June 30, 2021 and at any adjournment thereof (the “Meeting”) at the time and
place and for the purposes set forth in the accompanying Notice of Meeting (“Notice”). Unless the context otherwise requires, references to the
Corporation include the Corporation and its subsidiaries. The solicitation will be conducted by mail and may be supplemented by telephone or other personal contact to be made without special compensation by officers and employees of the
Corporation. The cost of solicitation will be borne by the Corporation.
Unless otherwise stated the information herein is given as of May 26, 2021.
CAUTION CONCERNING COVID-19 OUTBREAK
At the date of this Information Circular it is the
intention of the Corporation to hold the Meeting at the location stated above. We are continuously monitoring development of current coronavirus disease 2019 (“COVID-19”) outbreak. In light of the rapidly evolving public health guidelines related to COVID-19, we ask holders (“Shareholders”) of common shares of the Corporation (“Common Shares”) to consider voting their shares by proxy and not
attend the meeting in person. Those Shareholders who do wish to attend the Meeting in person, should carefully consider and follow the instructions of the federal Public
Health Agency of Canada available at: https://www.canada.ca/en/public-health/services/diseases/coronavirus-disease-covid-19.html. We ask that Shareholders also review and follow the instructions of any regional health authorities of the Province of British Columbia, including the Vancouver Coastal Health Authority, the Fraser
Health Authority and any other health authority holding jurisdiction over the areas you must travel through to attend the Meeting. Please do not attend the Meeting in person if you are experiencing any cold or flu-like symptoms, or if you or
someone with whom you have been in close contact has travelled to/from outside of Canada within the 14 days immediately prior to the Meeting. All Shareholders are strongly encouraged to vote by submitting their completed form of proxy (or
voting instruction form) prior to the Meeting by one of the means described in this Information Circular.
The Corporation reserves the right to take any
additional pre-cautionary measures deemed to be appropriate, necessary or advisable in relation to the Meeting in response to further developments in the COVID-19 outbreak, including: (i) holding the Meeting virtually or by providing a webcast
of the Meeting; (ii) hosting the Meeting solely by means of remote communication; (iii) changing the Meeting date and/or changing the means of holding the Meeting; (iv) denying access to persons who exhibit cold or flu-like symptoms, or who
have, or have been in close contact with someone who has, travelled to/from outside of Canada within the 14 days immediately prior to the Meeting; and (v) such other measures as may be recommended by public health authorities in connection with
gatherings of persons such as the Meeting. Should any such changes to the Meeting format occur, the Corporation will announce any and all of these changes by way of news release, which will be filed under the Corporation’s profile on SEDAR as
well as on our Corporation website at http://www.fecresources.com/. We
strongly recommend you check the Corporation’s website prior to the Meeting for the most current information. IN THE EVENT OF ANY CHANGES TO
THE MEETING FORMAT DUE TO THE COVID‑19 OUTBREAK, THE CORPORATION WILL NOT PREPARE OR MAIL AN AMENDED NOTICE, INFORMATION CIRCULAR OR MEETING MATERIALS.
There is enclosed herewith a form of proxy for use at the Meeting. Each Shareholder who is entitled to attend and vote at the
Meeting is urged to vote by proxy on matters to be considered.
APPOINTMENT AND REVOCATION OF PROXIES
An instrument appointing a proxy shall be in writing and shall be executed by the registered Shareholder (“Registered Shareholder”) or his attorney authorized in writing or, if the Registered Shareholder is a company, by an officer or attorney thereof duly
authorized.
Those Registered Shareholders desiring to be represented by proxy at the Meeting must deposit their forms of proxy with
COMPUTERSHARE INVESTOR SERVICES INC. at its offices at 100 University Avenue, 8th Floor, Toronto, Ontario M5J 2Y1 not less than forty-eight (48) hours (excluding Saturdays, Sundays and statutory holidays) before the time of the Meeting, or any
adjournment thereof, or with the chairman of such Meeting on the day of the Meeting or any adjournment thereof, prior to the use thereof at the Meeting, or any adjournment thereof. A proxy must be executed by the Shareholder or his attorney
authorized in writing, or if the Shareholder is a corporation, under its seal or by an officer or attorney thereof duly authorized. A proxy is valid only at the meeting in respect of which it is given or any adjournment of that meeting.
The persons named in the instrument of proxy (“Instrument of Proxy”) accompanying this Information Circular are either officers, directors or consultants of the Corporation. A Registered
Shareholder submitting an Instrument of Proxy shall have the right to appoint a person to represent the Registered Shareholder at the Meeting other than the person(s) designated in the Instrument of Proxy furnished by the Corporation. To
exercise this right, the Shareholder must either insert the name of the desired representative in the blank space provided in the Instrument of Proxy and strike out the other names or submit another proper form of proxy. An Instrument of Proxy
will not be valid unless it is deposited at the offices of Computershare Investor Services Inc., 100 University Avenue, 8th Floor, Toronto, Ontario M5J 2Y1, not less than forty-eight (48) hours (excluding Saturdays, Sundays and statutory
holidays) before the time of the Meeting, or any adjournment thereof, or with the chairman of such Meeting on the day of the Meeting or any adjournment thereof, prior to the use thereof at the meeting or adjourned meetings.
A person giving a proxy has the power to revoke it. In addition to revocation in any other manner permitted by law, an Instrument
of Proxy may be revoked by instrument in writing executed by the Registered Shareholder or by his attorney authorized in writing or, if the Registered Shareholder is a corporation, by an officer or attorney duly authorized, and delivered to the registered office of the Corporation at Suite 2300, Bentall
5, 550 Burrard Street, Vancouver, British Columbia, V6C 2B5 at any time up to and including the last business day preceding the day of the Meeting, or any adjournment thereof at which such Instrument of Proxy is to be used, or to the Chairman of
the Meeting on the day of the Meeting, or any adjournment thereof, and upon either of such deliveries, the Instrument of Proxy shall be revoked. If a person
who has given a proxy attends personally at the Meeting at which such proxy is to be voted, such person may revoke the proxy and vote in person.
NON‑REGISTERED SHAREHOLDERS
Only Registered Shareholders or duly
appointed proxyholders are permitted to vote at the Meeting. Most Shareholders are “non-registered” Shareholders because the Common Shares they own are not registered in their names but are instead registered in the names of a brokerage firm,
bank or other intermediary or in the name of a clearing agency. Shareholders who do not hold their Common Shares in their own name (referred to herein as “Beneficial Shareholders”) should note that only Registered Shareholders may vote at the
Meeting. If Common Shares are listed in an account statement provided to a Shareholder by a broker, then in almost all cases those Common Shares will not be registered in such Shareholder’s name on the
records of the Corporation. Such Common Shares will more likely be registered under the name of the Shareholder’s broker or an agent of that broker. In Canada, the vast majority of such Common Shares are registered under the name of
CDS Inc. (the registration name for CDS Clearing and Depository Services Inc., which company acts as nominee for many Canadian brokerage firms). Common Shares held by brokers (or their agents or nominees) on behalf of a broker’s client can only
be voted (for or against resolutions) at the direction of the Beneficial Shareholder. Without specific instructions, brokers and their agents and nominees are prohibited from voting shares for the brokers’ clients. Therefore, each Beneficial Shareholder should ensure that voting instructions are communicated to the appropriate person well in advance of the Meeting.
Existing regulatory policy requires brokers and other intermediaries to seek voting instructions from Beneficial Shareholders in
advance of Shareholders’ meetings. The various brokers and other intermediaries have their own mailing procedures and provide their own return instructions to clients, which should be carefully followed by Beneficial Shareholders in order to
ensure that their Common Shares are voted at the Meeting. Often the form of proxy supplied to a Beneficial Shareholder by its broker is identical to the form of proxy provided by the Corporation to the Registered Shareholders. However, its
purpose is limited to instructing the registered Shareholder (i.e., the broker or agent of the broker) how to vote on behalf of the Beneficial Shareholder. The majority of brokers now delegate responsibility for obtaining instructions from
clients to Broadridge Financial Solutions, Inc. (“Broadridge”). Broadridge typically prepares a machine‑readable voting instruction form, mails those
forms to the Beneficial Shareholders and asks Beneficial Shareholders to return the forms to Broadridge, or otherwise communicate voting instructions to Broadridge (by way of the internet or telephone, for example). Broadridge then tabulates the
results of all instructions received and provides appropriate instructions respecting the voting of Common Shares to be represented at the Meeting. A
Beneficial Shareholder who receives a Broadridge voting instruction form cannot use that form to vote Common Shares directly at the Meeting. The voting instruction form must be returned to Broadridge (or instructions respecting the voting of
Common Shares must be communicated to Broadridge) well in advance of the Meeting in order to have the Common Shares voted.
This Information Circular and accompanying materials are being sent to both registered and non-registered owners of Common Shares.
If you are a non-registered owner of Common Shares and the Corporation or its transfer agent has sent these materials directly to you, your name and address and information about your holdings of securities, have been obtained in accordance with
applicable securities regulatory requirements from the intermediary holding on your behalf. Beneficial Shareholders fall into two categories – those who object to their identity being known to the issuers of securities which they own (“OBOs”) and those who do not object to their identity being made known to the issuers of the securities they own (“NOBOs”). Subject to the provisions of National Instrument 54‑101 – Communication with Beneficial
Owners of Securities of a Reporting Issuer (“NI 54‑101”) issuers may request and obtain a list of their NOBOs from intermediaries via their
transfer agents. Pursuant to NI 54‑101, issuers may obtain and use the NOBO list for distribution of proxy‑related materials directly (not via Broadridge) to such NOBOs. The Corporation is sending proxy-related materials directly to NOBOs under
NI 54-101.
By choosing to send these materials to you directly, the Corporation (and not the intermediary holding on your behalf) has assumed
responsibility for (i) delivering these materials to you, and (ii) executing your proper voting instructions. Please return your voting instructions as specified in the request for voting instructions (the “VIF”).
In either case, the purpose of this procedure is to permit Beneficial Shareholders to direct the voting of the Common Shares which
they beneficially own. If a Beneficial Shareholder wishes to attend the Meeting or have someone else attend on his behalf, then the Beneficial Shareholder may write the applicable name in the space provided in the VIF, which will grant the
Beneficial Shareholder or his nominee the right to attend and vote at the Meeting.
IF YOU ARE A NON‑REGISTERED OWNER AND WISH TO VOTE IN PERSON AT THE MEETING, PLEASE REFER TO THE INSTRUCTIONS SET
OUT ON THE VIF THAT ACCOMPANIES THIS INFORMATION CIRCULAR.
The Corporation has not adopted the notice and access procedure described in NI 54‑101 and National Instrument 51‑102 - Continuous Disclosure Obligations (“NI 51-102”) to
distribute its proxy related materials to the Registered Shareholders and Beneficial Shareholders. In addition, the Corporation does not intend to pay for intermediaries to forward to OBOs under NI 54-101 the proxy-related materials and Form
54-101F7 - Request for Voting Instructions Made by
Intermediary, and that in the case of an OBO, the OBO will not receive the materials unless the OBO’s intermediary assumes the cost of delivery.
EXERCISE OF DISCRETION BY PROXY
The Common Shares represented by a properly executed proxy in favour of persons proposed by management of the Corporation as
proxyholders in the accompanying form of proxy will:
ON A POLL SUCH COMMON SHARES WILL BE VOTED IN
FAVOUR OF EACH MATTER FOR WHICH NO CHOICE HAS BEEN SPECIFIED BY THE SHAREHOLDER.
The enclosed Instrument of Proxy
confers discretionary authority on the persons named therein with respect to amendments or variations to matters identified in the Notice and with respect to other matters which may properly come before the Meeting. As at the date of this Information Circular, management of the Corporation knows of no amendments, variations or other matters to come before the Meeting, other than those matters referred to in the Notice.
VOTING SHARES AND PRINCIPAL HOLDERS THEREOF
The Corporation is authorized to issue an unlimited number of Common Shares without par value and an unlimited number of preferred
shares without par value (“Preferred Shares”). As at May 26, 2021 (the “Record Date”), the Corporation had 861,082,378 Common Shares issued and outstanding. There are no Preferred Shares issued and outstanding. The holders of Common Shares are entitled to one vote for each Common Share held.
Holders of Common Shares of record at the close of business on the Record Date will be entitled to receive notice of and vote at the Meeting.
On a show of hands, every individual who is present and is entitled to vote as a Shareholder or as a representative of one or more
corporate Shareholders, or who is holding a proxy on behalf of a Shareholder who is not present at the Meeting, will have one vote, and on a poll every Shareholder present in person or represented by a proxy and every person who is a
representative of one or more corporate Shareholders, will have one vote for each Common Share. Shareholders represented by proxy holders are not entitled to
vote on a show of hands.
To the best of the knowledge of the directors and senior officers of the Corporation, no person beneficially owns, directly or
indirectly, or exercises control or direction over shares carrying 10% or more of the voting rights attached to all shares of the Corporation except as noted below.
Note:
STATEMENT OF EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Guiding Principles and Objectives
The compensation committee of the Corporation (the “Compensation Committee”) reviews and makes recommendations to the board of directors of the Corporation (the “Board”)
concerning the terms of the compensation packages provided to the Corporation’s senior executive officers, including salary, bonus and awards under our stock option plan and any other compensation plans that the Corporation may adopt in the
future. In 2020, the Compensation Committee was comprised of one member being Paul Wallace. Mr. Wallace is not independent by virtue of the fact that he is or has within the last three years been an executive officer of the Corporation. Members
of the Compensation Committee for 2021 are to be appointed following the Meeting.
The member of the Compensation Committee has direct experience which is relevant to his responsibilities in executive compensation
as he has been previously, or is currently, involved with compensation matters at other companies, both public and private, which he is a director.
The Corporation's executive compensation program consists of an annual base salary or management fee, a longer term component
consisting of stock options, and a living allowance, if considered appropriate by the Compensation Committee.
The Corporation’s executive compensation policy is designed to provide competitive compensation to enable the Corporation to
attract and retain high-quality and high-performance executives who will significantly contribute to the Corporation’s ability to meet its strategic business objectives. The Corporation also believes in the importance of encouraging executives
to own Common Shares in the Corporation to more fully align management with the interests of Shareholders and focus management’s activities on developing and implementing strategies that create and deliver value for Shareholders.
In determining executive compensation, the Committee considers the availability of cash compensation, options, stock appreciation
rights, securities purchase programs, restricted shares, restricted share units and other incentive plans, and places relative emphasis on each depending on the present circumstances of the Corporation, the person being compensated, his or her
experience and performance within the Corporation and the industry in which the Corporation operates and the position that person fills in the Corporation. The Compensation Committee, in the past, has tended to place emphasis on the granting of
cash compensation and options. In determining executive compensation, the Compensation Committee also considers the relative merits of both annual and long-term compensation, and considers that either or both annual or long-term compensation can
be in the best interest of the Corporation depending on the present circumstances of the Corporation, the person being compensated, his or her experience and performance within the Corporation and the industry in which the Corporation operates
and the position that person fills in the Corporation. In determining new option grants, the Compensation Committee may or may not take into account the amount and terms of outstanding options, stock appreciation rights, restricted shares and
restricted share units, where applicable. The Compensation Committee’s decision in relation to new option grants will depend on the circumstances of the grant and the present circumstances of the Corporation, as well as the person being
compensated, his or her experience and performance within the Corporation and the industry in which the Corporation operates and the position that person fills in the Corporation. The Compensation Committee considers that corporate performance
is directly tied to executive compensation when the Corporation grants options as part of executive compensation.
Base Salary
The Compensation Committee sets and approves the base salary to be paid to the Chairman of the Corporation (the “Chairman”), Chief Executive Officer of the Corporation (“CEO”)
and Chief Financial Officer of the Corporation (the “CFO”) and to other senior executive officers of the Corporation.
All base salaries for other employees, if any, of the Corporation are determined by senior management.
Stock Options
The Corporation has a formalized stock option plan for the granting of incentive stock options to the officers, employees,
consultants and directors of the Corporation. There are currently no stock options outstanding. Any grants would be made to officers, employees, consultants or directors on the basis of the number of stock options then held, position, overall
individual performance, anticipated contribution to the Corporation's future success and the individual's ability to influence corporate and business performance.
Chief Executive Officer Compensation
The compensation of the CEO would ideally consist of an annual base salary determined in the manner described in the above
discussion of compensation for all executive officers and positions the CEO within a range based on the CEO's experience and performance within the Corporation and the industry in which the Corporation operates. With respect to the Corporation’s
most recent completed financial years, and in light of the Corporation’s financial condition, the CEO was compensated with a modest salary.
Other Matters
The Corporation has not placed a restriction on the purchase by its NEOs (as hereinafter defined) or directors of financial
instruments (including prepaid variable forward contracts, equity swaps, collars or units of exchange funds) that are designed to hedge or offset a decrease in the market value of equity securities granted as compensation or held, directly or
indirectly by the NEOs or directors. The NEOs have advised that they do not hold any Common Shares.
The Board and the Compensation Committee have not formally considered the implications of the risks associated with the
Corporation’s compensation policies and practices.
Summary Compensation Table
The following table sets forth all annual and long term compensation for services in all capacities to the Corporation and its
subsidiaries for the three (3) most recently completed financial years in respect of each of the individuals who were, as at December 31, 2020, the Chief Executive Officer and the other three most highly compensated executive officers of the
Corporation (the “Named Executive Officers” or “NEOs”) including any individual who would have qualified as a NEO, but for the fact that the individual was not serving as such an officer at the end of the
most recently completed financial year.
For the purposes of this Information Circular, a Named Executive Officer means each of the following individuals:
During financial year ending December 31, 2020, the Corporation had three (3) NEOs. namely Paul Wallace, the former Chairman,
President of the Corporation (“President”), CFO and CEO, Daniel Carlos the current President and CEO, and Mark Rilles the current CFO.
Notes:
Incentive Plan Awards
Outstanding Share-Based and Option-Based Awards
There were no incentive stock options (option-based awards) or share-based awards granted to the NEO outstanding as at December
31, 2020, including awards granted before the financial year ended on December 31, 2020.
Pension Plan Benefits
The Corporation will not have any form of pension plan and it is not expected that one will be implemented in the foreseeable
future.
Termination and Change of Control Benefits
The Corporation does not have any employment contracts. There are no other compensatory plans or arrangements, including payments
to be received from the Corporation or its subsidiaries, with respect to a NEO that result or will result from the resignation, retirement or any other termination of employment of the officer’s employment with the Corporation or any of its
subsidiaries or from a change of control of the Corporation or any subsidiary of the Corporation or a change in the NEO’s responsibilities following a change in control of the Corporation or any subsidiary of the Corporation.
Director Compensation
The following table sets forth all amounts of compensation provided to the directors, who are each not also NEOs, for the
Corporation’s most recently completed financial year.
Note: (1) Mr. Brown resigned as director on October 30, 2020.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The only equity compensation plan which the Corporation has in place is its stock option plan (the “Plan”). The Plan has been established to provide incentive to qualified parties to increase their proprietary interest in the Corporation and thereby encourage their
continuing association with the Corporation. The Plan is administered by the directors of the Corporation. The Plan provides that stock options will be issued to directors, officers, employees or consultants of the Corporation or a subsidiary
of the Corporation. The Plan provides that the number of Common Shares issuable under the Plan, together with all of the Corporation’s other previously established or proposed share compensation arrangements, may not exceed 10% of the total
number of issued and outstanding Common Shares. All stock options expire on a date not later than five years after the date of grant of such option. As at the date of this Information Circular, no stock options are outstanding under the Plan,
and an additional 86,108,238 stock options may be granted (based on the current issued capital
of 861,082,378 Common Shares).
The following table sets out equity compensation plan information as at the end of the financial year ended December 31, 2020.
Equity Compensation Plan Information
AUDIT COMMITTEE
Under National Instrument 52-110 – Audit
Committees, companies are required to provide disclosure with respect to their audit committee including the text of the audit committee’s charter, composition of the audit committee and the fees paid to the external auditor. This
information is set out in the attached Schedule “A”.
DISCLOSURE OF CORPORATE GOVERNANCE PRACTICES
National Instrument 58‑101 – Disclosure
of Corporate Governance Practices requires issuers to disclose the corporate governance practices that they have adopted. The corporate governance practices adopted by the Corporation are set out in Schedule “B”.
INDEBTEDNESS TO CORPORATION OF DIRECTORS AND EXECUTIVE OFFICERS
At any time during the Corporation’s last completed financial year or as of May 26, 2021, no director, executive officer,
employee, proposed management nominee for election as a director of the Corporation nor any associate of any such director, executive officer, or proposed management nominee of the Corporation or any former director, executive officer or employee
of the Corporation or any of its subsidiaries is or has been indebted to the Corporation or any of its subsidiaries or is or has been indebted to another entity where such indebtedness is or has been the subject of a guarantee, support agreement,
letter of credit or other similar arrangement or understanding provided by the Corporation or any of its subsidiaries, other than routine indebtedness.
MANAGEMENT CONTRACTS
The Corporation is not currently a party to any management contracts.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
No director or executive officer of the Corporation, or any person who has held such a position since the beginning of the last
completed financial year end of the Corporation, nor any nominee for election as a director of the Corporation, nor any associate or affiliate of the foregoing persons, has any substantial or material interest, direct or indirect, by way of
beneficial ownership of securities or otherwise, in any matter to be acted on at the Meeting other than the election of directors or the appointment of the auditor and as may be set out herein.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
To the knowledge of management of the Corporation, no informed person (a director, officer or holder of 10% or more of the Common
Shares) or nominee for election as a director of the Corporation or any associate or affiliate of any informed person or proposed director had any interest in any transaction which has materially affected or would materially affect the
Corporation or any of its subsidiaries since January 1, 2020 (being the commencement of the Corporation’s last completed financial year), or has any interest in any material transaction in the current year.
PARTICULARS OF MATTERS TO BE ACTED UPON
To the knowledge of the Corporation’s directors, the only matters to be placed before the Meeting are those set forth in the
accompanying Notice of Meeting relating to receiving and considering the financial statements, appointing the auditors, setting the number of directors, and electing the directors.
1. FINANCIAL STATEMENTS
The audited consolidated financial statements of the Corporation dated December 31, 2020 and the auditor’s report thereon are
incorporated in this Information Circular when mailed to the Shareholders. No formal action will be taken at the Meeting to approve the financial statements.
2. APPOINTMENT OF AUDITOR
At the Meeting, Shareholders will be asked to vote for the reappointment of Dale Matheson Carr-Hilton LaBonte LLP, Chartered Professional Accountants as auditors of the Corporation and to authorize the directors of the Corporation to fix their remuneration.
Dale Matheson Carr-Hilton LaBonte LLP, Chartered Professional Accountants, were first appointed auditors of the Corporation on February 15, 2018.
3. ELECTION OF DIRECTORS
The Board presently consists of three (3) directors, all of whom are elected annually. It is proposed that the persons below will
be nominated at the Meeting. Each director of the Board elected will hold office until the next annual general meeting of Shareholders or until his successor is duly elected or appointed pursuant to the By-Laws of the Corporation.
Unless otherwise specified, proxies in the accompanying form will be voted in favour of the three (3) people named below (the “Nominees”) to be elected as directors by the Shareholders. However, if a vacancy occurs among such Nominees because of death or for any other reason, prior
to the Meeting, proxies shall not be voted to fill such vacancy.
The following table sets forth, in respect of each Nominee, all positions currently held with the Corporation, present principal
occupation or employment, material occupations and positions currently held and the approximate number of Common Shares of the Corporation beneficially owned directly or indirectly as of May 26, 2021. The information contained herein is based
upon information furnished by the respective Nominees.
Notes:
Corporate Cease Trade Orders or Bankruptcies
Except as indicated below, none of the proposed directors of the Corporation (or any of their personal holding companies):
On May 5, 2016, the Alberta Securities Commission issued a cease trade order (the “Alberta Order”) against the Corporation for not having filed annual audited financial statements, annual management’s discussion and analysis, and certification of annual filings for the year
ended December 31, 2015.
On May 16, 2016, the British Columbia Securities Commission (“BCSC”) issued a cease trade order (the “BC Order” and collectively with the Alberta Order, the “2016 Orders”) against the Corporation for not having filed:
(the “Required Records”).
On September 6, 2016, the Required Records were filed. Paul Wallace was the CEO and CFO of the Corporation and Lyle Brown and
Claro Ramirez were the directors of the Corporation, at the time of the 2016 Orders were issued. The 2016 Orders were revoked on January 24, 2019.
None of the proposed directors (or any of their personal holding companies) has been subject to:
4. OTHER MATTERS
Management of the Corporation is not aware of any other matter to come before the Meeting other than as set forth in the Notice.
If any other matter properly comes before the Meeting, it is the intention of the persons named in the enclosed form of proxy to vote the shares represented thereby in accordance with their best judgment on such matter.
5. ADDITIONAL INFORMATION
Additional information regarding the Corporation and its business activities is available on the SEDAR website located at
www.sedar.com “Company Profiles – “FEC Resources Inc.” The Corporation’s financial information is provided in the Corporation’s audited comparative financial statements and related management discussion and analysis for its most recently
completed financial year and may be viewed on the SEDAR website at the location noted above. Shareholders of the Corporation may request copies of the Corporation’s financial statements and related management discussion and analysis by contacting
the Corporation at
email: info@fecresources.com.
The contents of this Information Circular and the sending of it to Shareholders have been approved by the Board.
Dated: May 26, 2021
SCHEDULE “A”
AUDIT COMMITTEE DISCLOSURE
Under National Instrument 52-110 – Audit
Committees (“NI 52-110”), companies are required to provide disclosure with respect to their audit committee, including the text of the audit
committee’s charter, the composition of the audit committee and the fees paid to the external auditor. This information is set out below.
Composition of the Audit Committee
As at May 26, 2021, the following are the members of the Corporation’s Audit Committee (the “Audit Committee”):
Notes:
Relevant Education and Experience
The following is a summary of the Audit Committee members education and experience which is relevant to the performance of their
responsibilities as an Audit Committee member:
Daniel Carlos. Mr. Carlos is currently the President and a Director of PXP Energy Corporation, the Company's majority shareholder. He obtained his Bachelor of
Science (B.Sc.) degree in Geology from the University of the Philippines (1984) and holds a Master of Science (M.Sc.) degree in Petroleum Geoscience from the Norwegian University of Science and Technology or NTNU (2002). He also has a
Diploma in Petroleum Exploration and Reservoir Evaluation from the University of Trondheim, now NTNU (1988). In February 2007, he joined Forum Energy Philippines Corporation (“FEPC”) as Vice President for Exploration and was appointed
President since July 2013 to present. He was appointed President of PXP Energy Corporation in August 2015. He is the Resident Agent in the Philippines of Forum (GSEC 101) Limited, which operates SC 72 or Recto Bank. He is also the President
of Forum Exploration, Inc., a subsidiary of FEPC, which operates SC 40 or North Cebu Block.
Paul Frederick
Wallace. Mr. Wallace is a Chartered Professional Accountant and was for a period of eight years a
partner of Price Waterhouse until 1995. He was appointed as the Chief Financial Officer of Hong Kong based First Pacific Company Limited from 1995 to 1997, from 2003 to 2004, and again in February 2014 until June 2015. He was appointed Group
Finance Director of the Sanctuary Group plc between 2005 and 2008. Mr. Wallace was appointed as Chief Executive Officer of Blue Ocean Wireless Limited in May 2009 until June 2011, and as a Non-Executive Director of JPMorgan Global Emerging
Markets Income Trust Plc in June 2010 until November 2015. He was also the Finance Director of Forum Energy Limited and a Director of Pitkin Petroleum Limited, FPW Singapore Holdings Pte. Limited and Goodman Fielder Pty. Mr. Wallace resigned
from the board of Forum Energy Limited and Pitkin Petroleum Limited effective May 31, 2019.
Claro Ramirez. Mr. Ramirez served as Senior Vice President of Philippine Long Distance Telephone Company (“PLDT”) from July 1999 to
December 2014, while concurrently President and CEO of Pilipinas Global Network Limited, a PLDT subsidiary. From January 2015 until May 18, 2018, he served as President
and CEO of First Coconut Manufacturing Inc., an affiliate of First Pacific Company. Mr. Ramirez is presently the Managing Director of his own consulting company,
Ramirez Management Consulting Inc.
Audit Committee Oversight
At no time since the commencement of the Corporation’s most recently completed financial year was a recommendation of the Audit
Committee to nominate or compensate an external auditor not adopted by the Board.
Reliance on Certain Exemptions
At no time since the commencement of the Corporation’s most recently completed financial year has the Corporation relied on the
exemption in Section 2.4 of NI 52‑110 (De Minimis Non‑audit Services), or an exemption from NI 52‑110, in whole or in part, granted under Part 8 of NI
52‑110. Part 8 permits a company to apply to a securities regulatory authority for an exemption from the requirements of NI 52-110, in whole or in part.
Pre-Approval Policies and Procedures
The Audit Committee shall review and pre-approve all non-audit services to be provided to the Corporation by its external
auditors.
External Auditor Service Fees (By Category)
The Audit Committee has reviewed the nature and amount of non-audited services, if any provided by Dale Matheson Carr-Hilton LaBonte LLP, Chartered Professional Accountants to the Corporation to ensure auditor independence. The Corporation has not retained Dale Matheson Carr-Hilton LaBonte LLP, Chartered Professional Accountants to provide any non-audit related services. Fees incurred with Dale
Matheson Carr-Hilton LaBonte LLP, Chartered Professional Accountants for audit and non-audit services in the fiscal year for audit fees are outlined in the following table:
Notes:
Exemption
The Corporation is relying upon the exemption in Section 6.1 of the National Instrument 52-110 – Audit Committees, which exempts venture issuers (as defined therein) from the requirements of Part 3 (Composition
of the Audit Committee) and Part 5 (Reporting Obligations) of that instrument.
Audit Committee Charter
The charter of the Audit Committee of the Board is found below:
AUDIT COMMITTEE CHARTER
The Audit Committee Charter sets forth the mandate and responsibilities of the Committee.
1. Mandate
The audit committee (the "Audit Committee")
will assist the board of directors of the Corporation (the "Board") in fulfilling its financial oversight responsibilities. The Audit Committee will
review and consider, in consultation with the auditors, the financial reporting process, the system of internal control and the audit process. In performing its duties, the committee will maintain effective working relationships with the Board,
management and the external auditors. To effectively perform his or her role, each committee member must obtain an understanding of the principal responsibilities of committee membership as well and the Corporation's business, operations and
risks.
2. Composition
The Board will appoint from among their membership an audit committee after each annual general meeting of the Shareholders of the
Corporation. The Audit Committee will consist of a minimum of three directors.
Expertise of Committee Members
Each member of the Audit Committee must be financially literate or must become financially literate within a reasonable period of
time after his or her appointment to the Audit Committee. At least one member of the Audit Committee must have accounting or related financial management expertise. The Board shall interpret the qualifications of financial literacy and financial
management expertise in its business judgment and shall conclude whether a director meets these qualifications.
3. Meetings
The Audit Committee shall meet in accordance with a schedule established each year by the Board, and at other times that the Audit
Committee may determine. The Audit Committee shall meet at least annually with the Corporation's Chief Financial Officer and external auditors in separate executive sessions.
4. Roles and Responsibilities
The Audit Committee shall fulfill the following roles and discharge the following responsibilities:
External Audit
The Audit Committee shall be directly responsible for overseeing the work of the external auditors in preparing or issuing the
auditor's report, including the resolution of disagreements between management and the external auditors regarding financial reporting and audit scope or procedures. In carrying out this duty, the Audit Committee shall:
recommend to the Board the external auditor to be nominated by the Shareholders for the purpose of preparing or issuing an
auditor's report or performing other audit, review or attest services for the Corporation;
(b) review
(by discussion and enquiry) the external auditors' proposed audit scope and approach;
(e) review
and recommend to the Board the compensation to be paid to the external auditors; and
Internal Control
The Audit Committee shall consider whether adequate controls are in place over annual and interim financial reporting as well as
controls over assets, transactions and the creation of obligations, commitments and liabilities of the Corporation. In carrying out this duty, the Audit Committee shall:
Financial Reporting
The Audit Committee shall review the financial statements and financial information prior to its release to the public. In
carrying out this duty, the Audit Committee shall:
General
Annual Financial Statements
Interim Financial Statements
(a) review and approve the interim financial statements prior to their release to the public; and
Release of Financial Information
Non-Audit Services
All non-audit services (being services other than services rendered for the audit and review of the financial statements or
services that are normally provided by the external auditor in connection with statutory and regulatory filings or engagements) which are proposed to be provided by the external auditors to the Corporation or any subsidiary of the Corporation
shall be subject to the prior approval of the Audit Committee.
Delegation of Authority
The Audit Committee may delegate to one or more independent members of the Audit Committee the authority to approve non-audit
services, provided any non-audit services approved in this manner must be presented to the Audit Committee at its next scheduled meeting.
De-Minimis Non-Audit Services
The Audit Committee may satisfy the requirement for the pre-approval of non-audit services if:
Pre-Approval Policies and Procedures
The Audit Committee may also satisfy the requirement for the pre-approval of non-audit services by adopting specific policies and
procedures for the engagement of non-audit services, if:
(a) the pre-approval policies and procedures are detailed as to the particular service;
(b) the Audit Committee is informed of each non-audit service; and
(c) the procedures do not include delegation of the Audit
Committee's responsibilities to management.
Other Responsibilities
The Audit Committee shall:
(e)
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perform other oversight functions as requested by the Board; and
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Reporting Responsibilities
The Audit Committee shall regularly update the Board about committee activities and make appropriate recommendations.
5. Resources and Authority of the Audit Committee
The Audit Committee shall have the resources and the authority appropriate to discharge its responsibilities, including the
authority to
(b)
set and pay the compensation for any advisors employed by the
Audit Committee; and
(c) communicate
directly with the internal and external auditors.
6. Guidance – Roles and Responsibilities
The following guidance is intended to provide the Audit Committee members with additional guidance on fulfillment of their roles
and responsibilities on the committee:
Internal Controls
Financial Reporting
(b)
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ask management and the external auditors about significant risks and exposures and the plans to minimize such risks; and
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(c)
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understand industry best practices and the
Corporation's adoption of them.
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Annual Financial Statements
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(a)
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review the annual financial statements and determine whether they are complete and consistent with the information known to committee members, and assess whether the
financial statements reflect appropriate accounting principles in light of the jurisdictions in which the Corporation reports or trades its shares;
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Interim Financial Statements
Compliance with Laws and Regulations
Other Responsibilities
SCHEDULE “B”
CORPORATE GOVERNANCE DISCLOSURE
National Instrument 58-101 - Disclosure of Corporate
Governance Practices (“NI 58-101”) requires issuers to disclose the corporate governance practices that they have adopted. National Policy
58-201 - Corporate Governance Guidelines (“NP 58-201”)
provides guidance on corporate governance practices. Set forth below is a description of the corporate governance practices of FEC Resources Inc. (the “Corporation”)
currently and going forward.
Board of Directors – The board of the directors of the Corporation (the “Board”) is currently composed of three (3) directors. The following
director of the Corporation is “independent” for the purposes of NI 58-101: Claro Ramirez. The following director is not “independent” for the purposes of NI 58-101: Mr. Paul Wallace as he served as an executive officer of the Corporation
within the last two (2) years, and Mr. Daniel Carlos as he serves as an executive officer of the Corporation.
Mr. Daniel Carlos, a non-independent director, presently serves as the Corporation’s President and Chief Executive Officer and
generally chairs the meetings of the Board and actively seeks out the views of all directors on all Board matters. The directors exercise their responsibilities for and are provided with leadership through their position on the Board and ability
to meet independently of management whenever it is deemed necessary.
Directorships – The following directors of the Corporation as at May 26, 2021 are presently directors of other issuers that are reporting issuers (or the equivalent):
Orientation and Continuing Education – The Corporation does not have a formal orientation for new members of the Board, and this is considered to be appropriate, given the Corporation’s size and current limited operations. However when new directors are
appointed, they receive orientation on the Corporation's business, technology and industry, as well as on the responsibilities of directors generally. Board meetings may also include presentations by the Corporation's management employees to
give the directors additional insight into the Corporation's business.
The skills and knowledge of the Board as a whole is such that no formal continuing education process is currently deemed required. The Board is
comprised of individuals with varying backgrounds, who have, both collectively and individually, extensive experience in running and managing public companies in the natural resource sector. Board members are encouraged to communicate with
management, auditors and technical consultants to keep themselves current with industry trends and developments and changes in legislation, with management’s assistance. Board members have full access to the Corporation’s records.
Ethical Business Conduct – The Board has found that the fiduciary duties placed on individual directors by the Corporation's governing corporate legislation and the common law and the restrictions placed by applicable corporate legislation on
an individual director's participation in decisions of the Board in which the director has an interest have been sufficient to ensure that the Board operates independently of management and in the best interests of the Corporation.
To date, the Board has not adopted a formal written Code of Business Conduct and Ethics. However, the current limited size of the Corporation’s
operations and the small number of officers and employees allow the independent members of the Board to monitor on an ongoing basis the activities of management and to ensure that the highest standard of ethical conduct is maintained. As the
Corporation grows in size and scope, the Board anticipates that it will formulate and implement a formal Code of Business Conduct and Ethics.
Nomination of Directors – The Board does not have a nominating committee, and these functions are currently performed by the Board as a whole; however, if there is a change in the number of directors required by the Corporation, this policy will be reviewed.
The Board determines new nominees to the Board, although a formal process has not been adopted. The nominees are generally the result of recruitment efforts by the Board members, including both formal and informal discussions among Board
members and the President and CEO. The Board monitors but does not formally assess the performance of individual Board members or committee members or their contributions. The Board considers the number of directors to recommend to the
Shareholders for election at the annual meeting of Shareholders, taking into account the number of directors required to carry out the Board's duties effectively and to maintain a diversity of views and experience.
Compensation –
Duration of time spent by a director or officer in managing or working with the Corporation determines compensation for the directors and the Chief Executive Officer. Decisions relating to compensation are made by the Compensation Committee.
The Compensation Committee reviews the adequacy and form of compensation and compares it to other companies of similar size and stage of development. Directors’ compensation is in the form of directors’ fees and stock options. The quantity and
quality of the Board compensation is reviewed on an annual basis.
Other Board Committees – In addition to the Audit Committee, the Corporation has a Compensation Committee and a Corporate Governance Committee.
Audit Committee. The Audit Committee consists of three (3) directors: Daniel Carlos, Paul Wallace and Claro Ramirez. New members of the audit committee will be appointed following the Meeting.
Compensation Committee. The Compensation Committee currently consists of Paul Wallace. The Compensation Committee has responsibility for determining the appropriate levels of compensation for management and for determining related
compensatory matters such as the granting of incentive stock options. To determine an objective process for compensation, the Compensation Committee reviews the adequacy, form of compensation and compares it to other companies of similar size
and stage of development. The Compensation Committee meets at least annually. New members of the Compensation Committee will be appointed following the Meeting.
Corporate Governance Committee. The Corporate Governance Committee consists of Claro Ramirez and Paul Wallace. The Corporate Governance Committee’s responsibility is to:
In addition, the Corporate Governance Committee has responsibility for reviewing the governance policies and practices of the Corporation and their
conformity to the Guidelines. This Committee also has been given responsibility for assessment of the performance of the Board and its members, nominees for elections as director, assessment of the orientation and education of new Board members,
review of directors’ compensation and insurance, and review of the mandate of the Board, its committees and management. The Corporate Governance Committee also will determine if it is appropriate for individual directors to engage outside
advisers in any situation. Through the Corporate Governance Committee, the Board will continue to assess its policies and practices and the effectiveness of the management and the Board members in carrying out their respective duties. New
members of the Corporate Governance Committee will be appointed following the Meeting.
Assessments –
The Board does not, at present, have a formal process in place for assessing the effectiveness of the Board as a whole, its committees or individual directors, but will consider implementing one in the future should circumstances
warrant. The Board monitors the adequacy of information given to directors, communications between the Board and management, and the strategic direction and processes of the Board and the committees. Based on the Corporation’s size, its stage
of development and the limited number of individuals on the Board, the Board considers a formal assessment process to be inappropriate at this time. The Board plans to continue evaluating its own effectiveness on an ad hoc basis. The current size of the Board is such that the entire Board takes responsibility for selecting new directors and assessing current directors. Proposed
directors’ credentials are reviewed in advance of a Board meeting with one or more members of the Board prior to the proposed director’s nomination.
Diversity disclosure for boards of directors and senior management
Effective January 1, 2020, all “distributing corporations” (as this term is defined under the Canada Business Corporations Regulations) governed by the
Canada Business Corporations Act are required to disclose information on the diversity of their board of directors and senior management to
shareholders on the representation of, at minimum, the following four groups (“designated groups”): women, Indigenous peoples (First Nations, Inuit and Métis), persons with disabilities and members of visible minorities. The following disclosure
responds to these requirements.